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EVERTEC Can Help Ensure Your Company’s Survival |
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Automatic Payroll Processing … a huge relief for CPAs!
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Automatic Payroll Processing … a huge relief for CPAs!
Planning, designing, implementing, and operating a company’s payroll processing system no longer need be an arduous task, thanks to the advent of innovative new computerized solutions which make payroll processing today fast, secure, and reliable.
The development of new technologies and enactment of new regulations over the past few years has made the job of payroll processing increasingly complex. That’s why a Certified Public Accountant (CPA) who is searching for a software application capable of handling payroll processing for his clients should be sure to find out not only whether it is easy to run, but whether it also includes rapid-response client service and tech support.
HR-Sense Payroll, which was designed and developed in Puerto Rico, makes most payroll calculation processes automatically. It also generates direct deposits (Electronic Funds Transfer or EFT), annual W2 Forms, hourly wage payment verification reports broken down by cost center, and all reports required for quarterly forms preparation. It also issues payroll-dependent payments such as those for Social Security taxes, income tax withholding, ASUME, retirement account deposits, and others. The HR-Sense Payroll module can store a complete record or profile for each employee, as well as a complete breakdown of various income categories, deductions, and employer contributions. Results can be electronically integrated into the client’s accounting system once the payroll has been processed as an additional advantage.
Not only does the system handle the fundamentals extremely well, the fact that it was created locally means that it can also be readily modified to handle each client’s individual needs, even those companies whose payrolls are additionally complicated by job level, cost center, or work shift differentials, or whose employees may be wholly or partially unionized. EVERTEC is the sole proprietor of this groundbreaking application, which is already being used by clients in a variety of industries, including government agencies, supermarkets, hotels, auto dealerships, insurance companies, hospitals, and manufacturing enterprises.
Because it is an in-house application, HR-Sense Payroll offers another enormous advantage — EVERTEC can readily customize it to handle the unique requirements of your particular business. This means that CPAs who provide businesses with payroll processing services can have those services customized to handle each client’s specific functional and operational situation.
You can’t discuss payroll processing without touching on security, and HR-Sense Payroll lets the client decide who its authorized users will be, along with what screens, reports, and processes each user will be allowed to access, and enables it to assign each user the appropriate security level according to his or her functions and responsibilities. In addition, the module includes an excellent Audit Log which tracks each user transaction.
When a client first acquires our application, we migrate a minimum of at least one full year of his company’s data to it, which is subsequently used to run date-sensitive processes such as Christmas Bonus and State Insurance Fund (Fondo del Seguro del Estado) payrolls, as well as to generate annual W2 Forms. The client may have as much data migrated as he desires, including demographic and transactional information, thus making an unlimited amount of historical data accessible directly through the application and eliminating any need to turn to other data sources or products. Installation time can vary according to the complexity of each client’s needs but should take no more than six to eight weeks, under normal circumstances.
HR-Sense Payroll offers an impressive number of advantages. In fact, its time and attendance tracking module is capable of handling company policies or payroll regulation definitions, while providing the ability to schedule different work shifts and set up different payroll regulations and restrictions based on assigned work shifts or time clock punching. This solution complies with all Puerto Rico work shift regulations, including: mandatory 24-hour+ work breaks, overtime, meal related penalties, flextime, and others. It can also interface with a number of other currently available third-party time and attendance applications and utilize the resulting integrated technology to implement time and attendance report strategies which can help simplify and drive the company’s payroll processing services.
HR-Sense Payroll can also be used to track and manage an unlimited number of accumulated vacation days and sick days. Among the many benefits clients can enjoy are individual employee training classes and group workshops, access to a Cupey-based telephone service center staffed by a team of professionals ready to answer any question, and a maintenance contract that includes upgrades and any programming modifications that may be required in order to comply with human resources related local laws affecting payroll processing which may be enacted subsequently.
In addition, EVERTEC offers the HR-Sense Tax Return module to generate and print signature-ready payroll-related quarterly forms such as: 941, 940, 499-PR, State Insurance Fund, Drivers Insurance (“Seguro Choferil”), and Commonwealth incapacity and unemployment.
In conclusion, if you are in the market for a reliable, time-saving computerized tool and service designed to help you manage, analyze, and control your payroll, EVERTEC and its HR-Sense Payroll and HR-Sense Tax Return modules offer the ideal solution. For additional information, please call SENSE Software International, an EVERTEC company specializing in payroll and human resources applications, at 787-759-9999 ext. 6946 or 787-282-8047.
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